The Advantages of Signing Documents Electronically

Electronic signatures, also known as e-signatures, are an efficient way to replace the wet signatures in the documents. They are legal, safe, easily accessible documents for individuals that require them. In signing documents or creating them, e-signatures have some advantages over the traditional approaches. Now let’s discuss the main advantages and why using electronic signatures has become more popular in recent times.

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1. Remote Signing Anytime, Anywhere

Being able to sign documents remotely is one of the most significant advantages of e-signatures. You can sign documents right away, whether you are at home, in the office, or on the go.

You no longer need to wait for mail or meet in person. This speeds up the entire process and enhances the experience for everyone.

Using e-signature solutions, such as Blueink eSignature, significantly shortens the document signing process, reducing the time from weeks or even months to just a few hours or days.

2. Efficient Integration with Popular Apps

One of the main benefits of e-signature solutions like Blueink is that they can work with over 1,000+ apps. These include popular tools like Microsoft Office, Google Drive, and Salesforce. 

This integration keeps everything aligned and removes the hassle of switching between apps, which improves overall efficiency. As a result, signing documents becomes easy. You can track, send, and store them without extra steps in your daily work.

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3. Reduced Mistakes

When signing, it's common to forget to sign or fill in a section that has to be completed. This can lead to costly delays. A single error can cost crucial business and partnerships, as well as time and money.

E-signatures clearly show all required fields. This helps place signatures correctly and reduces the chance of errors. Fewer errors mean less delay for important agreements.

That’s why companies see up to an 80% drop in errors when they switch from paper to digital. This change helps them save time and money.

4. Cost Savings

The transition to e-signatures eliminates the necessity of printing, mailing, and storing paper documents. For businesses that manage a lot of documents, this modification has the potential to substantially reduce expenses. You no longer need to buy ink, paper, or postage. Storing everything digitally also cuts down on costs.

You can store documents online safely. This makes it easy to access them whenever you need. You won't have to deal with the hassle or cost of physical filing cabinets. Additionally, you avoid the risk of losing or damaging important paperwork, further protecting your assets while saving money.

5. Improved Security

E-signatures are more secure than traditional signatures. eSignatures ensures secure document signing by using encryption and verification methods to confirm the correct person signs. An audit trail records who signed the document and when, adding another layer of security.

For sensitive documents, you can add extra security. Use methods like selfie checks, SMS pin codes, and ID checks. This ensures that only authorized users can open the document.

Activate multi-factor authentication (MFA) to enhance security for user accounts during sign-in. This makes sure that only the real user can log in. They can use an authentication app or receive a verification code by SMS to confirm their identity.

6. Legally Binding

One common question is whether e-signatures are legally valid. The answer is yes! In many countries, like the United States and the European Union, e-signatures are as legal as handwritten ones. 

Laws like the ESIGN Act in the U.S. ensure that e-signatures are legally binding. This means you can trust them for important documents.

7. Better for the Environment

Paperless agreements mean less paper is used, which is good for the earth. By going digital, you can cut down on waste and reduce your company’s carbon footprint. This small change can have a significant impact, especially for businesses that handle large volumes of paperwork.