Modernizing Parent Consent Collection Through a Cost-Effective eSignature Solution

Wylie Independent School District (ISD) in Abilene, Texas sought to modernize their process of obtaining parent consent during ARD meetings. Their Student Services Department needed an efficient, user-friendly solution that would streamline their document signing workflow while maintaining security and accessibility.

Shauni Vaughn, Director of Student Services at Wylie ISD, shares their experience:

"Blueink has provided us the opportunity to share documents with parents in a safe and secure way. It has also made our requirements of acquiring parental consent easier by providing a convenient way to reach parents through email and/or cell phones."

The Search for a Cost-Effective, Frictionless eSignature Solution

The district faced significant challenges with their existing solutions. Their school administration SaaS platform involved too many steps for obtaining signatures, while their video conferencing platform that allows parents to sign digitally proved ineffective. 

"When we started looking for solutions a year ago, our diag told me that getting signatures through our other solution had too many steps. And we were unsuccessful at getting signatures through our video conference platform," explains Vaughn.

After exploring DocuSign's costly pricing model, a recommendation from their superintendent led them to discover Blueink's more affordable solution. 

"When we heard the price from Blueink, we were like, 'We can afford that,'" notes Vaughn.

How Blueink Enables Seamless Document Workflows

Blueink transformed Wylie ISD’s process of obtaining parent consent through the following innovations:

SMS Delivery

The text message feature became their go-to solution for obtaining quick consent on psychological records and doctor requests, dramatically improving response times.

Multi-Channel Communication

Multiple delivery options ensure parents can easily access and sign documents through their preferred method, whether email or mobile.

Comprehensive Document Management

From attendance sheets to consent forms, Blueink streamlined all document workflows, saving significant time and resources.

Operational Efficiency

The district transformed their document processes with measurable improvements:

• 24-hour ARD document completion
• 82% reduction in human error
• Streamlined consent collection
• Enhanced parent engagement

Process Improvement

Blueink's platform significantly enhanced how Wylie ISD manages parent communications:

• Instant document delivery
• Multiple signing options
• Secure document sharing
• Simplified workflow

Blueink’s impact extends beyond immediate benefits and delivers long-term value, as Vaughn explains:

"The cost is so reasonable, and it enables us to share the documents with the parent in so many different ways. Even after parents are invited back next year for in-person ARD meetings and attendance signings, we will always keep Blueink because of the time it saves and the convenience it creates when getting signatures on consent forms."

Achieve New Levels of Parent Engagement and Operational Efficiency

Ready to streamline your school's document signing process? Schedule a demo today to see how Blueink can help your institution reduce processing time, improve parent engagement, and increase cost and time savings without compromising security and compliance.

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