Driving Digital Transformation at an Educational Institution Through an Efficient eSignature Solution 

St. Michael College of Laguna faced the common challenge of lengthy, paper-based approval processes that many educational institutions encounter. The college needed a solution that would streamline their operations while maintaining efficiency across departments.

Ellen Christine Laurito, IT Programmer at St. Michael College of Laguna, shares their journey toward digital transformation: "We use manual paper-based processes for the forms and for the signature of the signers and it took us a long, sometimes long, long time to finish the processes. It delays our requests or sometimes approval from the heads."

Breaking Free From Paper-Based Processes

The college had no previous experience with eSignature solutions, relying entirely on basic digital tools and manual processes. As Laurito explains, "Sometimes it's manual. We will send it to the signer or the head, and they will input their e-signature via PDF or something, or just like that." 

This creates an inconsistent and time-consuming process. Blueink became their first comprehensive eSignature solution, marking a significant step in their digital transformation journey.

How Blueink Transforms Academic Document Management

The impact of Blueink became immediately apparent through the following: 

Bundle Templates: 

The Bundle Templates feature emerged as a particular favorite. Laurito emphasizes its efficiency:

"Bundle template [is my favorite feature]. Because sometimes we have to use two or more bundles. Instead of sending different documents one at a time, we can use the bundle template to merge all the documents we needed, and we send it all to the heads."

Purchase Requisition Process:

The transformation in the school’s operations was particularly evident in their purchasing process. Laurito provides a detailed example:

"For example, requesting a purchase. We just fill up the purchase requisition form. Then after that, after a day, or maybe just within the day, it is approved. Maybe the next day, the POA or the full process was done. Unlike before, it takes us three, four days. Sometimes it's one week or two weeks."

This dramatic reduction in processing time exemplifies the system's impact on daily operations.

Bueink’s Implementation Success

While initial adoption presented challenges, the college saw significant improvements over time. "At first, they were very hesitant. Most of the teachers were very challenged to use it," Laurito recalls. However, she notes that cancellations due to errors have significantly decreased: "Now, the cancelled bundle was less than compared before. "

Operational Efficiency

The college experienced dramatic improvements in processing time:

• Cut approval time from 1-2 weeks to 1-2 days
• Streamlined document management
• Improved process efficiency

Process Improvement

Blueink transformed how the college handles documentation:

• Integration with existing systems
• Template standardization
• Efficient approval workflows
• Enhanced productivity

Looking Forward

For institutions considering digital transformation, Laurito offers this recommendation:

"I think it's best to choose Blueink to help you be more creative, more efficient. It reduces time-consuming processes and it makes your company more productive."

Ready to start your digital transformation journey? Schedule a demo today and experience the power of Blueink.

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