Transforming Document Management and Compliance at Shaler Area School District

Digital Transformation Through a Cost-Effective, User-Friendly eSignature Solution

Shaler Area School District in Glenshaw, Pennsylvania faced the challenge of implementing a digital signature solution under urgent time constraints. With a need to manage numerous IEP documents and ensure parent signatures efficiently, they required a solution that would be both cost-effective and easy to implement across their staff.

Mitchel Stivason, Coordinator of Technology at Shaler Area School District, shares the impact of their digital transformation:

"Due to COVID restrictions, the Shaler Area School District needed to put an e-signature solution in place in very little time. Blueink was able to meet all of the requirements of our student services department at a consistent yearly cost. Their professional development and back end management made it easy to roll out this service to 70+ staff members and be up and running within couple weeks of purchase."

The Search for a Cost-Effective, Paperless Solution

The district's IT department struggled with tracking paperwork through traditional mail and fax methods, particularly during the hectic last month of each school year. After evaluating DocuSign, they found its per-document pricing model unsuitable for their needs. 

"We needed a new way to stay updated on the status of IEP document completion. We needed a legal way to get things signed remotely. And we needed software that teachers could learn to use right away," explains Stivason.

How Blueink Streamlines School Operations

Blueink's impact on Shaler Area School District is evident in the following areas:

Real-Time Document Tracking:

"One of the biggest benefits of doing this electronically is you can see in real-time who needs an e-copy of the paperwork and who needs to sign it," notes Stivason. 

This visibility transformed their document management process.

Rapid Implementation:

The district successfully implemented the solution across 70+ staff members within weeks, supported by expert training and seamless account setup.

Cost-Effective Scaling:

Instead of per-document pricing, Blueink provided a flat, economical rate that better suited the district's budget and needs.

Blueink’s Transformative Results

The implementation of Blueink delivered immediate and measurable improvements:

Operational Efficiency

What once took a week now happens within a day. The district transformed their document workflow:

• 12-hour document completion timeframe
• 87% reduction in human error
• Streamlined IEP processing
• Enhanced parent engagement

Cost Efficiency

The district achieved significant savings while expanding their digital capabilities:

• 45% cost savings compared to DocuSign
• Flat-rate pricing model
• Reduced administrative overhead
• Eliminated paper-related expenses

Process Improvement

Blueink's platform revolutionized how Shaler handles their documentation:

• Real-time status tracking
• Simplified parent signature collection
• Cross-department visibility
• Intuitive user interface

"It came down to DocuSign and Blueink. We chose Blueink because the ongoing support provided perfect product guidance that revealed the ease of implementation and use. Account creation was speedy, and the cost of Blueink is proof that they want to provide equitable access to digital agreement solutions for school districts everywhere. -Mitchel Stivason, Coordinator of Technology, Shaler Area School District"

Ready for your School’s Digital Transformation?

Blueink empowers educational institutions to achieve new levels of efficiency and compliance while keeping costs low. Whether you're managing IEPs, consent forms, or administrative documentation, our solution delivers the tools you need for success.

Transform your school's digital future—schedule a demo today to see how Blueink makes a difference.

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