2020 can be described in so many ways depending on who you ask, but the word that would be the most used across the board would be unpredictable. Some industries have been impacted more than others, experiencing the unpredictability of 2020 in so many different ways, but the arena that has undoubtedly seen the most changes is the education space.  

With schools and higher education institutions moving to an almost entirely remote learning environment, this means that educators will have to find a way to get documents signed through the most secure means possible. For example, while scanning and emailing may sound like the most viable option, the documents must withhold vital information that could be compromised if the email were breached.

In the wake of a pandemic that has taken the world by storm, the question remains: who can schools trust to deliver digital documents and eSignatures in a reliable and secure way?

Compliance, human error, and digital risk

It shouldn’t come as a surprise to anyone that schools are having to revolutionize age-old systems for important documents like teacher contracts, enrollment documents, SpEd, IEP’s, and 504 Forms. These important documents which used to be filled and signed in-person, on-campus are now having to be sent via online channels. Even though schools don’t have much choice in the matter, oftentimes sending documentation via email to parents, or having multiple teachers on one account with direct access to all of the students’ 504 forms and IEP’s, leaves the school open to serious security risks and potentially compromised data.

The problems associated with digital documentation and eSignatures aren’t only the compliance risks but also simple day to day things like simply collecting forms. For example, when you have 5-6 signers for every document, keeping track of who still has to sign and who has yet to hit the submit button can add stress where there shouldn’t be any. 

Not to mention the simple fact that parents either don’t want to or simply can’t go to the physical school to sign documents. In this new remote learning environment, there has to be a way for schools to stay compliant and keep track of their documents in a secure and cost-effective way.

The solution is simpler than you think

It’s the 21st century; teachers shouldn’t have to be limited to one eSignature solution that does the bare minimum and drives up costs, especially when budgets have been cut and are so limited. With the right solution in place, educators can distribute forms directly after or before an important meeting using text or email. 

Instead of having to go through the tedious process of adding fields and filling out forms manually and collecting wet signatures, teachers can increase efficiency (and save valuable time) by collecting the necessary signatures immediately, cutting time to complete forms from days to minutes. 

Anytime that digital transformation is mentioned in the school system, the first questions that come to mind are about costs. When educators are going to have to use an eSignature solution regardless of budget, don’t settle. There is more than one solution on the market, and we promise it’s more cost-effective than the traditional one.

BlueInk, simplifying the eSignature process

When you hear the word ‘eSignatures’ the first thing that comes to mind for most is DocuSign. We get it, they’ve been around for as long as online signatures have. However, when a company has barely seen any competition, this allows them to charge an insurmountable amount for the simplest tasks. As mentioned, educators are being forced to use eSignatures now but they shouldn’t have to pay an arm and a leg to get a solution that goes beyond the basic signature needs. 

At BlueInk, we believe that educators deserve better. That’s why we’ve created a solution that is specifically designed to not only keep school systems compliant but also simplify the tedious process of getting multiple signatures whether they be from staff or parents. With our real-time dashboard, administrators and teachers can easily keep track of their document status.

Cost is important, especially for our educators who have to contend with budget cuts and limited resources. This is why we value giving you more users and keeping costs low. We want to ease the burden on our educator’s shoulders, especially when it comes to eSignatures. Let us do the heavy lifting, contact us for a complimentary consultation today.