In this new world, we don’t know what the future– let alone the near future– is going to look like. With most industries going virtual, none have seen as drastic a shift as the education space. A year ago, if there was an important document that needed to be signed, the signer would come in person for the most efficient and secure delivery. With the copious amounts of signatures needed for everything from 504 Forms and IEP’s, to parent slips and signoffs, the need for a secure eSignature platform has gone from a nice-to-have to a need-to-have.
How can educators find an eSignature platform that’s secure without breaking the bank?
Here’s what to look for when choosing a platform for your school.
Ease of Use
With the drastic changes we have all seen across the board, and the disruptions to almost every aspect of our lives, there’s no need to add an extra dose of complication when it comes to your eSignature platform. Look for a solution that isn’t trying to change what already works, but makes it better.
For example, let’s say that you are a special education director and you have 504 forms that need to be executed and signed. You have a lot of students to get to, and with everything going on, you’re wondering how to stay on top of the multitude of forms sent out, which ones were signed, and which ones need signatures.
With the right eSignature platform, you would be able to create a document with the option to drag and drop fields as well as create a drop-down for easy answers.
Look for an interactive dashboard that helps you keep track of the forms that have been completed and those that still need to be sent out. A good eSignature tool should help you know the status of your documents and help you notify your signers so that you can submit the documents in a timely manner.
Ease of Implementation
Switching eSignature platforms, or implementing a brand new one shouldn’t have to take a long time and it definitely shouldn’t feel like a new headache. Whether you are replacing paper or replacing a platform, you can make it happen within 48 hours.
In addition to this, look for a solution that offers frequent training webinars for teachers, directors, and additional staff. This takes the guesswork out of your new solution. A dedicated onboarding team that handles 99% of the work for you creates the seamless experience that you need to make the switch from paper to digital.
Exceptional customer experience with any digital platform is something to keep on your “must-have” list. Make sure that your new provider offers excellent customer support and that you will be able to get in touch with a real human support person when you need it..
Light on Your Wallet
We know that there are platforms on the market that will charge thousands of dollars annually for basic and limited services. The reason for this is because oftentimes, people will go for the most popular or oldest solution out there. With all of the digital disruption happening right now, it’s important to remember that there are more options available: cheaper options that offer more bang for your buck.
Here are some simple monetary red flags to look out for:
- Lack of transparency- If the pricing isn’t available on the site, it’s going to cost you…a lot.
- Every feature is extra- Increasing package pricing according to the number of users is a normal industry practice. However, when a platform offers very limited features that go below the basic threshold of what you need, this is an indicator that you will be paying more than just the package price because you’ll be paying a la carte for the extra features you need.
- Team plans- Instead of being nickel and dimed for every extra feature, look for a solution that offers team plans for less. Meaning that all of the features you need are already bundled in one place for a fixed price.
Easy, Safe, Worth It
Digital transformation doesn’t have to be expensive and complicated, especially for the education space. With the right eSignature platform in place, you can simplify a task that used to be tedious and time-consuming while saving money. If you’re in the market for a platform that is secure, easy to use, and worth every penny, contact BlueInk for your free evaluation!